Guide to Managing Team Site Access
Overview
This feature allows administrators to manage team members, their roles, and their access to specific sites within a workspace.
Accessing Team Member Management
- Navigate to the side panel and click on “Team”.
- Here you can view all team members and their respective roles, access status, and the number of sites they are involved with.
Inviting a New Team Member
- Click the “+ Invite Team Member” button.
- Enter the new member's email address.
- Select the role for the new member from the dropdown menu.
- Choose whether to give access to all websites or specific sites.
- If you select All websites, the websites that will be added in the workspace in the future will be shared with the team member as well.
- If you select 'Give access to specific sites' you will be redirected to the site selector.
- Click “Invite” to send out an invitation.
Managing Site Access for Team Members
From the Team entrance of the left-side menu you can get an overview of the people with whom you are sharing your workspace.
Understanding Status Indicators
- 2FA Activated: Indicates the team member has two-factor authentication enabled for added security.
- 2FA Deactivated: Indicates the team member does not have two-factor authentication enabled.
- Invitation Expired: Indicates the invitation sent to the potential team member has expired and may need resending.
To manage site access, click the “ X Sites” .
- You will see a list of sites with an “Access” indicator next to each.
- Click “Allowed” to manage individual access.
- Use the checkboxes to grant or revoke access as needed.
- Confirm changes with “Revoke Access” or “Grant Access” buttons as applicable.
Best Practices
- Strongly encourage team members to activate 2FA to ensure account security.
- Regularly review access permissions for each team member to maintain appropriate access levels and site security.
- Use specific site access for contractors or team members who do not need full access.